2.01 Duties of the Executive Administrator

2.01.01 The Executive Administrator shall:

(a) attend all Council meetings and assist the Speaker in Constitutional rulings,

(b) be responsible for ensuring that updated minutes are posted on the Association website in conjunction with the IT Administrator,

(c) be responsible for reviewing the minutes and updates to Association documents prior to them being uploaded to the Association website,

(d) be concerned with matters relating to the internal administration and operation of the Association and its committees. This includes making arrangements for Executive and general meetings, booking rooms, compiling contact lists, collecting transition manuals, and maintaining internal records, 

(e) present the incoming Council with a revised and updated version of the Association Documents following the Annual General Meeting, and no later than the end of the April exam period of that year,

(f) maintain all Association documents without prior Council approval by making non-substantive changes (e.g. grammar, spelling), and to inform Council of these changes, in conjunction with the Council Clerks,

(g) ensure member attendance at Council meetings and hand out Perfect Attendance Awards at the Annual General Meeting, in conjunction with the Speaker,

(h) oversee all hiring and appointments within the Association, with all hiring coordinated to adhere to the Hiring Policy Manual:

i) facilitate the hiring process in their incoming term for all hired positions,

ii) facilitate the hiring process in September for the remaining hired positions,

iii) facilitate the hiring process in October for Orientation Executive hiring,

iv) facilitate the hiring process in November for BISC Representatives hiring,

v) facilitate the hiring process in January for Orientation leader hiring,

vi) support the Executive Administrator-Elect in their hiring for positions for the following year,

(i) operate as an impartial and neutral party within the Association,

(j) hold the position of Office Administrator and be responsible for the maintenance of the Office, coordinating the scheduling of Con-Ed Office hours, and implementing a training session for office hour holders,

(k) not run in an election during their term,

(l) recognize that all consultations will be strictly confidential and that the discipline process is based upon a complaint driven level, in which action may only be taken at the expressed and informed consent of the complainant,

(m) identify any conflict of interest as a function of their position and declare such conflict at the onset of the discussion,

(n) provide support to the Education Outreach Award Committee and R.J. Hill Award Committee throughout the selection process,

i) should the Executive Administrator be a candidate for either award, a member of the Executive shall be designated to provide support to this committee,

(o) facilitate the inscription of the names of award recipient onto the appropriate plaques, in time for Con-Ed Formal,

(p) provide support to various committees created within Council.

(q) act as a mentor and work with their First Year Intern,

(r) organize and distribute the CESA mid-year review forms